Making Medical Billing Simple

Aeris Basic vs. Practice Magic

This comparison was made with Practice Magic version 3.0. All attempts have been made to make this table fair and accurate. Please contact the vendor to confirm the information presented.

Patient Information

Feature Description Magic Aeris
Patient Database Yes Yes
Couple and family patients Yes No
Responsible parties 1 1
DSM-IV diagnosis style (mental health)  Yes1  Yes1
Medical diagnosis style Yes Yes
User-defined fields 0 0
User-defined patient categories None None


Feature Description Magic Aeris
Insurance companies per patient 2 Unlimited
Multiple authorizations per patient No Yes
Authorize specific procedure codes No No

Case Management

Feature Description Magic Aeris
Treatment Plans No No
Progress Notes Yes Yes
Progress Notes Attached to Services No Yes


Feature Description Magic Aeris
Services and Payments Yes Yes
Assign fees due to responsible party Yes Yes
Assign fees due to insurance Yes Yes
Tax fields and automatic tax calculations No No
Automatically memorize services No Yes
Patient memorized services for each patient No Yes
System memorized services available to all patients No No
Group therapy Yes No
User-defined service categories No No

Patient Statements

Feature Description Magic Aeris
Print patient statements Yes Yes
Statement addressed to responsible party Yes Yes
Statements formatted for window envelopes Yes Yes
Past-due aging Yes No
Interest calculated Yes No

Insurance Claims

Feature Description Magic Aeris
Printed CMS-1500 insurance claims Yes Yes
Align CMS-1500 claims on preprinted forms  Yes2 Yes
Plain paper insurance claims No Yes
Bill primary insurance payers Yes Yes
Bill secondary insurance payers Yes Yes
Bill third-party Insurance payers No Yes
HIPAA (ANSI X12 837 Professional) electronic claims No No
Electronic CMS-1500 Print Image Yes Yes
Submit electronic claims via clearinghouse Yes Yes


Feature Description Magic Aeris
Patient face sheet report No Yes
Form letters with merged data Yes No
Mailing labels Yes Yes
Prints bank-ready deposit slips No Yes
Built-in report writer No No


Feature Description Magic Aeris
Accounting Type (OI = Open Item, BF = Balance Forward)
Aeris uses Balance Forward accounting for patient amounts and Open Item accounting for insurance amounts.
BF Only OI + BF


Feature Description Magic Aeris
Appointment Scheduler Yes No
Number of fee schedules available 7 3
Date fields use popup calendar lookup No Yes
Built-in backup and restore Yes Yes
Exchange data with a billing service No Yes
Spelling checker No Yes
HIPAA compliant

No Yes
Tutorials None Video


Feature Description Magic Aeris
Password protected Yes Yes
Individual user login passwords No Yes
Individual security group assignment No Yes

Program Access

Feature Description Magic Aeris
Multiple separate practices (companies) No  Optional3
Number of providers included (no extra charge) 1 Unlimited
Multi-user networking No  Yes4
Access data using 3rd party applications No Optional
Runs on Windows 95, 98, and ME Yes Yes
Runs on Windows NT, 2000, XP Yes Yes
Runs on Windows Vista Yes Yes
Ease of Use (Subjective: 1=unusable, 10=extremely easy) 2 10


Feature Description Magic Aeris
Base price with one provider $180 $399
Price with two providers $270 $399
Price with five providers $360 $399
One provider with three network users (add 2 net users) N/A $699


  1. Axis I only. Corresponds to the diagnosis on the CMS-1500.
  2. Requires manually changing a configuration file.
  3. One practice is included. Additional practice licenses extra (See Price List).
  4. One network user is included. Additional network users $150 each.